Polices updated June 1, 2021
Thank you for choosing Sharon Music Academy! As every school, Sharon Music Academy (SMA) has established the below Policies to ensure that every student gets the most effective education and the best possible learning experience. These Policies are part of the contract you have with our studio. They are in place to help all members of the SMA community (students, faculty, families, administration) achieve this goal and provide a productive teaching and learning environment. While we know that unexpected events may arise that necessitate an exception to these rules, Administration of the Sharon Music Academy reserves the right to determine when to grant any such exception. Additional rules will also be applicable under pandemic circumstances.
The Sharon Music Academy Academic calendar year consists of Fall (Sep 1st-Jan 31st), Spring (Feb 1st-Jun 30th), and Summer (Jul 1st-Aug 31st) semesters. Enrolling a student in private instruction during the Fall or Spring semester entitles a student to receive 20 weekly private lessons in each semester. For students enrolling after the start of the semester, the number of lessons and tuition fees will be prorated accordingly. Students can choose the number of weekly private lessons in the summer semester.
TUITION STRUCTURE, PAYMENTS AND FEES
Annual Registration Fee
There is an annual non-refundable registration fee per student. Families with more than one student are eligible for a multi-sibling family discount. This fee is due at the time of registration with a completed registration form for each new and returning student.
Payment Options for Private instructions in the Fall and Spring semesters:
1. Payment in Full for a semester: We accept cash, check, PayPal payments, or Zelle transfers.
2. Semester Installment Plan. For the convenience of our students, SMA provides an option to pay tuition for a semester in four equal monthly installments. Each installment is equal to one-quarter of the total payment for the semester and is due on or before the first day of the month.
2a. Post-Dated Checks Payment plan: For Fall Semester, the 1st check must be dated September 1st, 2nd check must be dated October 1st, 3rd check must be dated November 1st, and 4th check must be dated December 1st. For Spring Semester, the 1st check must be dated February 1st, 2nd check must be dated March 1st, 3rd check must be dated April 1st, and 4th check must be dated May 1st. Each check will be deposited on or after the date posted on the check.
Payment in full or all four checks for the Installment Payment Plan for a semester must be received at least two weeks prior to the start date of the semester to guarantee the time slot.
Fees for additional lessons over 20 regular lessons per semester will be billed separately.
2b. Electronic monthly funds transfer. Installments paid electronically must be received before the first day of the month these installments become due. Payments over ten days late will incur a $25 late fee. SMA reserves the right to revoke this payment option and request the full payment for the semester if any two installments in the semester are more than five days late.
For students, starting in the middle of the semester, the number of installments and the installment amounts will be prorated.
Payment for Private instructions in the Summer semester
Payment for private instructions in the Summer semester should be made in full one week before the first lesson of the semester.
Payment for group courses and programs
Tuition fees for a group course or a program must be paid in full prior to the start of the course or the program.
Incidental fees, such as accompaniment fees or course materials, will be billed separately and must be paid in full within 10 days of receiving the billing statement.
Accounts with outstanding balances of over 10 working days will be charged a late payment fee of $25 per week. Delinquent accounts referred for collection will be liable for all collection fees and costs. Sharon Music Academy reserves the right to stop a student’s instructional activities if there is an unpaid account balance.
There is a $30 fee on all returned checks. The return check fee plus the original payment must be received by the Sharon Music Academy before any further lessons will be provided. A personal check will not be accepted as repayment for a returned check.
ABSENCES AND CANCELATIONS
If a student misses a lesson, they will simply miss the benefit of that lesson. Please remember that your tuition pays for far more than just lesson time with you or your child. You can also opt to use Facetime, Skype, Zoom, or simply call to chat about your or your child’s progress during the time that is reserved for your child.
Students are charged for all lessons for which they register, including those missed through the student’s absence. SMA allows only one make-up lesson per semester and only if the student attends the full semester. To be eligible for a make-up, a lesson must be canceled via email or text message to school administration no later than 10 am on the day of the lesson for an evening lesson and 7 pm of the day before a morning lesson. Failure to give a cancellation notice is considered a “No Show” for the lesson and is charged as a regular lesson. A make-up lesson can be scheduled during the last week of a semester or on any day agreed on by a student and instructor. SMA reserves the right to provide a make-up lesson with an instructor other than a regular student’s instructor and/or by extending the length of a regularly scheduled lesson.
All lessons must be made up by the last day of the semester for which they were registered. After that, no make-up lessons will be given.
Students and family members who stayed home sick from school or work should not attend in-person lessons/classes. Any person who attends a lesson while being sick will be sent home, and that lesson will not be eligible for make-up.
There are no make-ups for group classes, workshops, and ensembles.
SMA will make every effort to provide a make-up lesson in the summer semester, but due to the short duration of the summer semester, SMA can’t guarantee it.
Students will receive a personal notification in case of teacher absences. The school reserves the right to provide a substitute teacher if the regularly scheduled teacher is ill or otherwise unable to attend a lesson. If the school cannot arrange a substitute, the missed lessons will be made up later in the semester or refunded if SMA is unable to arrange for a make-up lesson.
Because of faculty members’ full schedules, students who are late for a lesson cannot be guaranteed their full lesson time. If the student does not notify SMA, via email or text message, of their tardiness in advance, the instructor will wait fifteen minutes for a student, after which it becomes a “No Show”.
HOLIDAYS AND VACATIONS
SMA does not follow the cancellation or vacation dates of any one school or school district. Private lessons missed during the public schools holidays and vacations or religious holidays will be made up only if the cancellation notification is given no later than 7 days in advance of the first day of the vacation. Cancellation has to be reported by e-mail. Verbal notice will not be accepted. Failure to give an advanced notice for lesson cancellation is considered a “No Show” for the lesson and is charged as a regular lesson.
PROLONGED ILLNESS OR INJURY
Please notify the office immediately of any prolonged illness or injury, which might affect lessons. Partial or full credit may be issued in cases of prolonged illness or injury. If a credit is issued, it is valid for one year from the date of issue.